You are here: Information > Data Protection Policy
Privacy Notice for Tourism
Braintree District Council is committed to protecting and respecting your privacy. This privacy statement explains how the Council uses information about you and the ways in which we protect your privacy. The notice is provided to clarify what information the Council collects, stores and process when you make contact with the Council in respect of their tourism service, sign up to publications or participate in publicised events.
For the purposes of data protection, Braintree District Council is the Data Controller for the personal information you provide. Braintree District Council's Data Protection Officer is Ian Hunt and can be contacted at DPO@braintree.gov.uk or by calling 01376 552525
Categories of personal data
The Council will process the following personal data about you:
How will my information be used?
Personal information you supply to us may be used in a number of ways. We collect information about you to:
What is the lawful basis for processing your personal data?
The lawful bases for processing your persona data are as follows:
Who will the data be shared with?
Personal information you provide with not be shared with any third party unless consent has been given by you.
We will not disclose any information to other organisations unless we have a legal duty to release information or for the purposes of preventing and detecting fraud or crime.
Social media user names and correspondence including any additional personal information you include in your social media correspondence with us (such as your address) may be shared with our social media management system suppliers in the course of our using these systems. Any data shared in this way is bound by our contracts with suppliers which ensure information is correctly handled in accordance with data protections laws.
How do we keep information secure?
We take appropriate steps to make sure that the information we hold about you either electronically or on paper is held in a secure way. Your personal information will only be made available to those who have a right to see them. Our security measures include:
If you require any further information, you may request to see a copy of our Information Security Policy.
How long do we keep your personal information?
The Council will only retain your data for as long as is necessary. Personal information provided to us in order for us to provide you with relevant information about Council services, events or publications will be kept for a period of 2 years. After this time, your information will be securely destroyed.
Data you shared with us on social media is stored on those social media sites. You are advised to check the privacy notices or terms and conditions of your social media sites for more information.
For further detailed information, please see our retention policy which explains the retention periods for all information held by the Local Authority.
Your rights and your personal data
For further details on how we maintain the security of your personal information, your rights to access the information we hold on you, including correcting or removing your information, please refer to our privacy pages on our website which can be found at www.braintree.gov.uk/privacy
Links to other websites
Our website contains links to external websites. However, this privacy notice does not cover these links and we would encourage you to read the privacy statement on the external websites you may visit.
© Braintree District Council 2021. All Rights Reserved